Troop Committee Roles and Responsibilities

Have you logged in to myscouting.scouting.org and caught up on your YPT and Troop Committee Challenge training, yet?  it’s important for our goal to earn Journey to Excellence for the boys (i.e. Quality Unit).  Plus, rechartering is around the corner.  The training will help you understand where the Troop Committee needs your help in volunteering.

At our last Committee Meeting, we decided to lay out some of those roles in an upcoming newsletter.  I found a great article on meritbadge.org with lots of detail and copied some of the responsibilities of the various roles, here.  Follow the links for any role where you think you might enjoy volunteering your time.  The troop can definitely use your help!

Chartered Organization Representative (COR)

  • Help select the right leadership for the unit.
  • Encourage unit leaders and committee members to take training.
  • Promote well-planned unit programs.
  • Serve as a liaison between the units and the organization.
  • Organize enough units.
  • Promote the recruiting of new members.
  • See that boys transition from unit to unit.
  • Help with the charter renewal.
  • Suggest Good Turns for the organization.
  • Encourage the unit committee to hold meetings.
  • Cultivate organization leaders.
  • Encourage outdoor program activities.
  • Emphasize advancement and recognition.
  • Utilize district help and promote the use of district personnel and materials.
  • Use approved unit finance policies.
  • Encourage recognition of leaders.
  • Cultivate resources to support the organization.
  • Represent the organization at the council level.
  • Qualifications

Troop Committee Chairman

  • Organize the committee to see that all functions are delegated, coordinated and completed.
  • Maintain a close relationship with the chartered organization representative and the Scoutmaster.
  • See that unit leaders and committee members have training opportunities.
  • Interpret national and local policies to the unit.
  • Work closely with the Scoutmaster in preparing Troop Committee meeting agendas.
  • Call, preside over, and promote attendance at monthly unit committee meetings and any special meetings that may be called.
  • Ensure unit representation at monthly roundtables.
  • Secure top-notch, trained individuals for camp membership.
  • Arrange for charter review and recharter annually.
  • Plan the charter presentation program.

Troop Secretary

  • Keep minutes of meetings and send out committee meeting notices.
  • Handle publicity.
  • Prepare a family newsletter of troop/team/crew events and activities.
  • Conduct the troop/team/crew resource survey.
  • Plan for family night programs and family activities.
  • At each meeting, report the minutes of the previous meeting.

Troop Treasurer

  • Handle all troop/team/crew funds. Pay bills on recommendation of the Scoutmaster/Team Coach/Crew Advisor and authorization of the unit committee.
  • Maintain the unit’s checking and savings accounts.
  • Train and supervise the troop Scribe, Team Secretary or Crew Treasurer in record keeping.
  • Keep adequate records in the Troop/Team Record Book.
  • Supervise money-earning projects, including obtaining proper authorizations.
  • Supervise the camp savings plan.
  • Lead in the preparation of the annual troop/team/crew budget.
  • Lead the Friends of Scouting campaign.
  • Report to the unit committee at each meeting.
  • Receive unit income each week from the troop scribe, team secretary or crew treasurer.

Unit Advancement Chair

  • Encourage Scouts to advance in rank.
  • Works with troop Scribe or Team Secretary to maintain all Scout advancement records.
  • Arranges troop boards of review and quarterly courts of honor. (Varsity Scout team boards of reviews are conducted by the youth team secretary and courts of honor are conducted by the youth Captain.)
  • Develop and maintain a merit badge counselor list.
  • Make a prompt report on the correct form to the council service center when a troop/team board of review is held. Secure badges and certificates.
  • Work with the troop/team librarian to build and maintain a troop/team library of merit badge pamphlets and other advancement literature.
  • Report to the troop/team committee each month.

Unit Equipment Coordinator

  • Help secure permission to use camping sites.
  • Serve as transportation coordinator.
  • Secure tour permits for all troop/team activities.
  • Ensure a monthly outdoor program.
  • Promote the National Camping Award.
  • Promote, through family meetings, attendance at troop/team campouts, camporees, and summer camp to reach the goal of an outing per month.
  • Helps the troop/team procure camping equipment.
  • Works with the troop/team Quartermaster on proper inventory, storage and maintenance of all equipment.
  • Makes periodic safety checks on all troop/team camping gear and encourages safe use of all equipment.
  • Gives troop/team a copy of gear report to the Unit Secretary to record in the troop/team record book.
  • Report to the troop/team committee each month.

Unit Outdoor/Activities Coordinator

  • Supervise, promote and coordinate attendance at unit, district and council camps and events.
  • Supervise youth leadership to arrange leadership/chaperons, transportation, tour permits, facility/camp reservations and first-aid for all outings. Approves all arrangements and documents.
  • Promote the National Camping Award.
  • Promote, through family meetings, attendance at troop campouts, camporees, and summer camp to reach the goal of an outing per month.
  • Participate in Scouting for Food.
  • Takes advantage of all district and council events and activities.
  • Report to the unit committee monthly.
  • Has all adult leaders review the Guide to Safe Scouting.

Unit Membership Chair

  • Work with Cub Scout packs to make a smooth transition of Webelos Scouts from pack to troop.
  • Work with Boy Scout troop to make a smooth transition to Varsity Scouts from troop to team.
  • Encourages older Scouts in the troop/team to also join a Venturing crew.
  • Help with the crossover ceremony of new Scouts.
  • Promote and encourage Scouts to recruit new members.
  • Plan and coordinate the troop/team open house.
  • Assist in the orientation of new Scouting parents.

Unit Training Chair

  • Ensure troop/team/crew leaders and committee members have opportunities for training.
  • Encourages new leaders to attend ongoing training such as roundtable, outdoor training, youth protection, and Wood Badge.
  • Maintain an inventory of up-to-date training materials, videotapes, and other training resources.
  • Work with the district training team in scheduling Fast Start training for all new leaders and adult family members.
  • Be responsible for BSA Youth Protection training within the unit.
  • Encourage periodic junior leader training within the troop/team at the council and national levels.
  • Encourage nature of leadership training (VLSC, Kodiak and Kodiak X) within the crew at the district and council levels.
  • Report to the unit committee at each meeting.
  • Submit updated trained leader reports to the district and council.

Unit Fundraising Chair

  • Make recommendations on fundraising activities.
  • Work with the leaders to provide Fundraising training for youth and families.
  • Help the unit committee and leaders with Popcorn and other Fundraising events.
  • Provide sufficient Fundraising opportunities so that boys can pay for their Basic Expenses and have money in their Individual Accounts.
  • Work with the Treasurer in conducting council-approved unit money-earning projects.
  • All Fundraising activities and the profit allocation to the unit will be in compliance with BSA Policy.

ScoutParent Unit Coordinator

  • Assign every parent to help with a specific task, assignment, or project annually.
  • Orient parents on how the unit works and the benefits to their family. and
  • Keep parents updated on the unit’s program and their child’s involvement.
  • The goals of these responsibilities are to:
  • Develop and implement methods which encourage and empower Scouting participants to help maximize the number of dedicated Scouting youth and parents and mentors as dedicated Scouting volunteers who participate with their Scouts.
  • Leads their family in obtaining the values, benefits, experiences and rewards from their family’s Scouting participation, and in sharing these with others.
  • Enjoys participating with his or her Scout and inspires their child to persevere in Scouting with their tenure, activity participation and achievement.
  • Helps enhance youth and parent-mentor recruitment, retention, enthusiasm, commitment and participation in the passionate GREAT Family FUN of Scouting.

Unit Chaplain

(This person is often an Assistant Scoutmaster because they have frequent direct youth contact, unlike the majority of the time for committee members.)

  • Provide a spiritual tone for troop/team meetings and activities.
  • Give guidance to the chaplain aide.
  • Promote regular participation of each member in the activities of the religious organization of his choice.
  • Visit homes of the Scouts in time of sickness or need.
  • Give spiritual counseling service when needed or requested.
  • Encourage Scouts to earn their appropriate religious emblems.
  • Report to the troop/team committee each month.
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About ewdupler

Gene is an avid outdoorsman, loves reading and is known to put pen to paper (well, he types) as an amateur poet.
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